Convince Your Manager to Attend Explorance World 2027: Step-by-step Guide and Free Template

Key Explorance World 2027 Event Information

These are the basics your manager will ask for first:

• Location: Hotel Bonaventure, downtown Montreal, Quebec (in person)
• Dates: Workshops on June 20, 2027. Conference on June 21–23, 2027.
• Theme: Feedback In Motion: From Voice to Action
• Who attends: Higher education leaders such as CIOs, provosts, vice chancellors, institutional research leaders, and teaching and learning leaders
• Price: Super Early-Bird passes cost $299 per person or $598 for a group of 3 through December 31, 2026. Later rates are on the Explorance World 2027 pricing page.
• Registration includes: workshops on June 20, breakfasts, lunches, coffee breaks, dinner at the two evening events, presentation decks and speaker handouts, and full access to the Explorance event app.

Audience-Specific Outcomes for Higher Education Leaders

Your manager will want to know what the institution gains. The program connects directly to the work of CIOs, provosts, institutional research teams, and teaching and learning leaders.

For higher education leaders

• Course evaluation practice: Learn how peer institutions run course evaluations day to day in customer-led sessions and Community of Practice Meetups.
• Leadership alignment: Connect with CIOs, provosts, and vice chancellors to compare how institutions use feedback in decisions.
• Peer connections: Meet institutional research, student experience, and teaching and learning peers who face the same challenges.
• Product input: Bring questions to Explorance product experts in the Technology Zone, and take part in the UX/UI Workshop. Explorance Blue customers can also pitch ideas through World of Ideas.

What's New at Explorance World 2027

The 2027 program responds to attendee feedback and includes programming built for higher education.

Changes based on attendee feedback

Explorance is adjusting several parts of the event after the 2026 edition:

• Centralized experience: Sessions, meals, and networking happen in one location.
• Closer venue: The venue sits closer to hotels and downtown Montreal nightlife.
• Simpler structure: The event format leaves more room for learning and networking.

See what the previous edition looked like in the Explorance World 2026 recap.

Agenda highlights for higher education

• Keynotes: Hear the CEO Opening Keynote and the CPO Technology Keynote.
• Summits: Attend the Higher Ed Summits, including the CIO Summit and the Provost/Vice Chancellors Summit.
• Workshops: Take part in the Uni Workshop Series on June 20, which is open to higher education professionals.
• Technology Zone and podcast: Explore workflows in the Technology Zone and listen to the Customer Success Zone Podcast.
• Customer influence: Pitch product ideas in World of Ideas, where customer input helps shape what comes next.
• Advisory input: Join the Higher Ed Customer Advisory Board Meeting.
• Evenings: Connect with peers at the Opening Cocktail Reception and Explorance World Event Night.

What You'll Bring Back From Explorance World

Plan to return with materials your team can use the week you get back.

For higher education

• Peer examples of course evaluation practices you can pilot in your departments
• Notes from the summit conversations most relevant to your role
• Product guidance from the Technology Zone for your own Blue setup
• Ideas for closing the loop with students and faculty

All attendees

• Presentation decks and speaker handouts from the sessions
• New contacts organized by focus area, such as IT, institutional research, and academic affairs
• Group action planning worksheets for immediate team application

Multiply the Impact With Team Attendance

A group pass lets your team cover more sessions than one attendee could. Buy two passes and the third is free, which makes three Super Early-Bird passes $598 through December 31, 2026.

With a group pass, you can:

• Organize your team into tracks, such as IT, academic leadership, institutional research, and teaching and learning
• Split the cost across three attendees
• Coordinate sessions in the event app and schedule a short debrief each day to share findings

Addressing Common Manager Concerns

Managers will have questions even after they see the program. The answers below cover four common concerns.

1. "Budget is tight this year."

Registration bundles meals, presentation decks, and speaker handouts, so you can itemize one cost instead of several. Super Early-Bird pricing and the third free group pass lower the cost per person.

2. "Losing the team for multiple days creates risk."

Attendees receive presentation decks and speaker handouts to review after the event. Propose a coverage plan that finishes priority projects before June and staggers who attends which days.

3. "How is this different from other conferences?"

Explorance World centers on practical sessions, peer exchange, and direct access to Explorance product and customer teams. You can work through real evaluation workflows in the Technology Zone and compare approaches with peers.

Institutions already run this work at scale. Boston University unified course evaluations across 17 units, for example, moving from decentralized to standardized practice.

4. "How will we measure ROI?"

Propose one measurable goal, such as raising course evaluation response rates with a tactic from a peer session. The strategies higher education leaders use to raise response rates give you a baseline to compare against. Offer a 30-day post-event progress summary so your manager sees the result.

Practical Steps for Approval

A prepared request answers your manager's questions before they ask. To secure your manager's approval, follow these steps:

1. Review the agenda: Select sessions tied to your current projects or strategic goals.
2. Complete the justification letter: Copy the sample letter below and add the challenges the event addresses for your institution.
3. List expected costs: Include registration, airfare or ground travel, accommodation at Hotel Bonaventure where the event takes place, and any meals registration does not cover.
4. Prepare a knowledge transfer plan: Suggest a post-event workshop, a summary report, and a shared folder of every resource you collect.
5. Define how you will report impact: Pick one or more metrics, such as response rates, time saved on reporting, or a policy change.

Sample Justification Letter for Explorance World 2027

Copy this letter into an email and replace each bracketed field with your own details. Add specific sessions and a current project so your manager sees the direct link to your work.

Subject: Request to attend Explorance World 2027

Hi [manager name],

I would like to attend Explorance World 2027, which takes place in person at Hotel Bonaventure in Montreal. Workshops run June 20, 2027, and the conference runs June 21–23, 2027.

The program shows how higher education institutions turn feedback into action. I plan to attend [two or three sessions, such as the CIO Summit or the Provost/Vice Chancellors Summit], which connect to [current project].

Registration costs $299 at the Super Early-Bird rate, which ends December 31, 2026. Travel will add [travel cost] and accommodation will add [accommodation cost], for a total of [total cost].

Within 30 days of the event, I will share a summary of what I learned and report progress on [one measurable goal, such as course evaluation response rates].

Could we discuss this request by [date]?

Thank you, [your name]

Checklist for Your Approval Request

Check each item before you send the request:

• Session list tied to your projects
• Cost breakdown with Super Early-Bird pricing
• Knowledge sharing plan, such as team training or an executive report
• Direct link to registration
• Customized justification letter
• Commitment to track outcomes for 30 days after the event

Frequently Asked Questions About Attending Explorance World 2027

When and where is Explorance World 2027?

Explorance World 2027 takes place June 20–23, 2027, at Hotel Bonaventure in downtown Montreal. Workshops run on June 20, and the main conference runs June 21–23.

Is Explorance World 2027 an in-person event?

Yes. Explorance World 2027 is an in-person conference, and the program takes place in one location.

Who should attend Explorance World 2027?

Explorance World 2027 is built for higher education leaders and practitioners who want to turn feedback into action. That includes CIOs, provosts, vice chancellors, institutional research leaders, and teaching and learning leaders. If your work depends on course evaluations or student experience feedback, the program applies to you.

What does registration include?

Registration includes workshops on June 20, breakfasts, lunches, coffee breaks, dinner at the two evening events, presentation decks and speaker handouts, and access to the Explorance event app.

How much does registration cost, and is there a group rate?

Super Early-Bird passes cost $299 per person through December 31, 2026. A group of 3 costs $598 because the third pass is free when you buy two. Later rates are listed on the event page.

Who can attend the Uni Workshop Series?

The Uni Workshop Series is open to higher education professionals only. It takes place June 20, 2027, the day before the main conference begins.

What is World of Ideas, and who can pitch?

World of Ideas lets customers share product ideas directly with Explorance teams and see how customer input shapes what comes next. Explorance Blue customers can pitch ideas. The customer-driven roadmap in Blue 9.8 shows how that input reaches the product.

What should a justification letter include?

A justification letter connects the event to your work. It states the dates and itemized cost, then maps each session you plan to attend to a current project. The letter closes with a commitment to report results 30 days after the event.

What if my manager says no or wants a smaller budget?

Lower the cost and the risk before you drop the request. Register by December 31, 2026, for the $299 Super Early-Bird rate, or propose a group of three to get the third pass free. Offer a 30-day results summary so your manager can judge the return.

Register by December 31, 2026, to lock in Super Early-Bird pricing. Then bring your questions about course evaluation software to the Technology Zone.